Empowering Migrants
Expo 2025
Stall Requirements Guidelines
The Empowering Migrants Expo 2025 is an inclusive and informative event aimed at supporting and empowering migrant communities by providing resources and networking opportunities. To ensure the smooth operation of the event and create a positive experience for all attendees, the following guidelines apply to all stallholders:
Stall Purpose and Focus
Stalls should aim to provide valuable information, resources and services that support the migrant community. Stallholders are encouraged to focus on the following:
- Offering educational materials.
- Providing access to resources (e.g., traditional showcase, employment, health, legal advice).
- Promoting community services and initiatives.
- Building awareness of support systems for migrants.
Prohibited Activities
To maintain the focus and integrity of the Expo, the following activities are strictly prohibited:
Selling of Goods
Stallholders are not permitted to sell any physical items or products during the event.
Selling of Food and Beverages
Due to health and safety regulations, no food or beverages may be sold or distributed from stalls.
Fundraising Activities
While stalls may share information about their organizations, fundraising activities are not allowed during the event.
Stall Setup and Presentation
Stall Allocation
Each stallholder will be assigned a designated space at the venue. Please ensure you stay within your allocated area.
Display Materials
Stalls are encouraged to use banners, country flags, flyers, and other promotional materials to showcase their services, but please ensure all materials are respectful and appropriate for a family-friendly environment.
Furniture and Equipment
Tables and chairs will be provided by the event organisers. Additional equipment must be requested in advance and is subject to approval.
Electrical Appliances
If you require electrical outlets for your stall, please inform the organising team prior to the event. All electrical items must be compliant with safety standards.
Safety and Compliance
Public Safety
Stallholders are responsible for ensuring that their display and materials do not create hazards or obstructions.
Health and Safety Standards
All stallholders must adhere to the Expo’s health and safety regulations, including fire safety and crowd management, if applicable.
Event Conduct
Professional Behaviour
All stallholders are expected to behave professionally and respectfully towards visitors, other exhibitors and event staff.
Noise Levels
To ensure a conducive environment, please keep noise levels (such as from videos or sound systems) to a minimum. Loud or disruptive behaviour will not be tolerated.
Set-Up and Pack-Up Times
Set-Up
Stallholders can begin setting up their stalls from 7:30 AM on the day of the event. All stalls must be fully set up by 9:30 AM.
Pack-Up
Stalls should remain operational until the end of the Expo at 4:00 PM. Pack-up should be completed by 4:30 PM.
Insurance and Liability
Public Liability Insurance
All stallholders must have public liability insurance and provide a copy to the event organisers prior to the Expo, if requested.
Responsibility for Equipment
Stallholders are responsible for the safety and security of their own equipment and materials throughout the event.
Contact Information
For any questions or to request additional equipment,
please contact the Expo organising team at
Thank you for your cooperation and participation!
